ATTENDANCE AND RECORDS

  1.  All Youth Programs require mandatory parental sign-in/sign-out.
  2. The Show Director is responsible for all attendance record keeping and paperwork.
  3. If your child is sick and cannot be in attendance, please email rrpasummercamp@gmail.com immediately. 
  4. Students may not be reimbursed for days missed in the program. 
  5. The Director shall meet the parents and their students before and after each class/camp day in the designated meeting place, i.e., the lobby.

COMMUNICATION

  1.  The primary mode of communication will be via e-mail.
  2. In the event of an emergency, please call 703-996-2105. 
  3. No personal e-mails should be given out to parents or students.
  4. No personal cell phone numbers, home numbers, or work numbers should be given out to parents or students.
  5. Parents and students should communicate with RRDB Staff by one of the following: Staff’s email, Contacting the office via phone or e-mail during the regular business hours, or in the event of an emergency, call the emergency phone number above.
  6. Please do not contact Rock Ridge High School Administration, or Loudoun County Public Schools as they are not responsible for the program. 

REGISTRATION, PAYMENTS AND REFUNDS

  1. REGISTRATION—Registration is open until the Program Director notifies the Administrative Assistant that it is full, or casting is closed.   Once a program is filled/closed to new registrations a public notice will be posted on the website. A pre-determined minimum enrollment will be established before each program opens for registration.  Summer Camp registration will begin in February.  
  2. BALANCE DUE DATE—This is the absolute last day that payment may be made for the current enrollment.  For summer programs, it is the date of registration unless a pre-determined payment plan is put in place. If a balance is unpaid by the balance due date, then the student cannot participate until full payment is received. 
  3. REFUND POLICY:   In the event of insufficient enrollment, a full refund will be given. No refunds are given for missed days or early withdrawal. Registration is a commitment to paying the entire fee. In the event the balance has been paid in full and the student/participant drops out prior to the start of a camp, for any reason, the amount paid may be applied towards a future program. All fees are non-refundable.  No exceptions.  All withdraws (dropouts) must be made in writing  at least one (1) week prior to the start of the program, in order for payments to be transferred to another program. No exceptions. Partial payments toward balance due are non-transferable and non-refundable.  No exceptions.  Only paid in full accounts are eligible to be applied to a new program, if the student drops out for any reason. 
  4. CANCELLATIONS made by RRDB due to weather or other emergency issues will be announced on our website as well as in emails sent directly to all families enrolled. In the  event of a cancellation, a make-up class will be scheduled by the instructor/director.  No monetary refunds will be issued.